LC Facilities maintenance Subcommittee
Meeting: March 4, 2009, 6:45 PM, Booth Library
Present: LC Members – Dan Amaral, Jan Brookes, Pat Llodra, John Torok
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The purpose of the meeting was to create a list of questions that will generate research results that are reliable, thorough and methodical. The committee will use these questions when interviewing the department head of maintenance for the Newtown schools and the Newtown head of the Highway Department, as well as their counterparts in other Connecticut towns.
Interview Questions
1. How many people do you supervise?
2. Of these, how many have jobs that are primarily custodial?
How many have jobs that are primarily repair?
How many on your staff are licensed plumbers?
Electricians?
Carpenters?
HVAC repair specialists?
Hold any other applicable licences
3. Where are the people you supervise assigned?
4. For what buildings are you responsible?
How many custodians are in each building?
How many repair people?
How many shifts of workers are in each building?
5. What is the base pay of workers?
What is the pay range?
What is the cost of an individual’s benefits package?
Does the supervisor receive the same benefits package?
How much overtime do you pay workers?
What are typical reasons for overtime?
6. What is the 3 year profile of costs for your department?
7. What is the protocol for handling a repair?
8. What factors do you consider when deciding whether to do a repair in-house or contract it out?
9. What are the areas of cooperation between school and town maintenance workers?
What is the protocol for requesting help from town/school side?
Do you record those hours?
Do you invoice the other department?
What combined purchasing of supplies exists now?
Are there other ways the town and school share resources?
10. What projects have been done by people in your department?
What was the cost savings?
In addition to the above, we mentioned that we will investigate:
1. Will creating a combined system be more costly because labor contracts might be litigated?
2. the collective bargaining contracts of maintenance workers, and the service contracts the town has with outside businesses.
At the March 4th Legislative Council meeting, Will asked us to add:
Does it make sense for the town/BOE to perform any of the services at FFH’s that De Marco currently provides?
Can the Town/BOE provide these services with the existing manpower?
If additional manpower and resources, specify what the required minimum increases would be and their cost.
Jan Brookes for the Committee
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